Libraries at Binghamton University records
Scope and Contents
This collection contains the records of the Binghamton University Libraries.
The collection documents the varied work of the University Libraries, including events, programming planning and assessment, public relations campaigns, budgets and financial planning, circulation, collection development, disaster planning, exhibits, online discovery, inter-library loans, data management, special collections, orientation, teaching and reference, and building maintenance. The main library building, Bartle Library, is particularly well documented with photos, floor plans, and renovation records. There is some materials related to the activities faculty and staff personnel, especially through faculty committees and photographs of events. The changing technology of the library, especially with the introduction of a computerized catalog, is also documented.
As a department that works with the academic offices and faculty across campus, the Libraries records also document partnerships with other departments. Of particular note are reports of new and proposed programs, especially new graduate degrees, which the libraries collected in order to respond to changing resource needs in the University. In addition to these proposals, there is also a large amount of correspondence with various academic departments about aquisitions, especially during the reduction in the number of serial subscriptions during the SUNY budget crisis in the early 1990s.
The collection also documents the Libraries' relationships with other libraries and professional organizations, especially the SUNY consortium, Five Associated University Libraries (FAUL), the Research libraries Group (RLG), American Library Association (ALA) Association of College and Research Libraries (ACRL) Division, New York State Education Department, Broome County Public Library, and the South Central Regional Library Council (SCRLC).
Dates
- Creation: 1959 - 2023
Creator
- Glenn G. Bartle Library (Organization)
Conditions Governing Access
The collection is open for research use and has no known restrictions.
Historical Note
The Binghamton University Libraries offer resources to support instruction and research at the University. Since 1950, the Libraries' goal has been to support scholarship, teach information literacy, and help connect the university community to research resources. While the Libraries originally focussed on collecting books and microfilm, over the years the collection has grown to include rare materials, data, and digital resources.
The Libraries are made up of several smaller branches across campus. The Glenn G. Bartle Library, named after the University's first president, houses collections in the humanities, social sciences, government documents, mathematical and computer sciences, and Special Collections and University Archives. The Science Library contains materials in all science and engineering disciplines, as well as an extensive map collection. The University Downtown Center (UDC) Library supports the College of Community and Public Affairs. The UDC Library collection contains books, reference materials and regional government documents in the areas of community research, public administration, human development, social work, education and student affairs. The Collection Management Facility (CMF), located off campus, houses important, uncommon materials in the Libraries’ collections. The items include print journals and infrequently used book and book sets. The CMF ensures space on campus for newer and more heavily used materials.
The history of the Libraries begins in 1950, when Triple Cities College (a branch of Syracuse University) became SUNY-affiliated Harpur College. From the 1989 "The SUNY-Binghamton Library: A Brief History," in the collection:
"In 1950, the small Triple Cities collection went back to Syracuse, and the library began again. For approximately 10 years it had a staff of 8 (4 librarians, 4 clerks), and an acquisitions budget of about $25,000 annually... In 1953 the Harpur library underwent its first move, from a college-owned mansion into larger pre-fab quarters, when it added to its 20,000 volumes the 20,000 acquired on the closing of Champlain College, a defunct sister unit.
"In 1960 a library of about 80,000 volumes moved to the present campus [in Vestal] into quarters designed for a capacity of 300,000 volumes and 600 readers. Students complaining of the barrenness were informed in the campus paper it would not reach its planned book capacity for 50 years. By 1965... a library plan to build its collection to one million volumes within a ten years had been accepted in principle, and the book budget rose to $500,000. The library abandoned Dewey classification for LC and began comprehensive efforts in automation as a way of coping with the enlarged scale of operations. Collection strategy during this period was [focussed on creating] a fairly evenly developing collection without any specialized pockets of great depth. As part of a conciousness of a new level of relationships, FAUL (Five Associated University Libraries- SUNY Binghamton, Syracuse, Rochester, Buffalo, and Cornell) came into being, and proved vital to the development of the library over the next decade.
In the 1970s,"the library was charged to support the activities of a selective, not comprehensive, university... The Science Library was opened in 1973. The Music Library space was tabled and the core collection plan collapsed, leaving the 'graduate' library to open as a general purpose humanities and social sciences complex. With the collections almost totally rehoused in new quarters, the library faced the problems of making them workable, and of reshaping services around them and the new programs. An ambitious public services program was launched that included diverse forms of orientation. Audio equipment was added to the science and reserve reading areas. The financial retrenchments overtaking many colleges and universities in the United States during this decade first affected the library in the 1977/78 academic year. To cope with both staff cuts and a shortage of seats resulting from cancelled building plans, the library reorganized and relocated several departments to create expanded study areas.
"Following the university's new emphasis on community service, the library developed services for new clienteles. To the clinical campus it offered interlibrary loan and local materials delivery service; to the musical arts groups, it offered borrowing privileges from its extensive music collection; to industry, it offered the use of its computerized literature searching capability; to community friends who regarded the library as a cultural preservation center, it offered the opportunity to promote specialized resources through the Associates and their featured displays of unusual materials in the collection.
In the 1980s, "Library automation, in the form of GEAC circulation and cataloging, was installed and supported to provide routine access to the collection for conventional library patrons, as well as for users from remote terminals on or off campus. Membership in the Research Libraries Group, and a faculty circulation privilege agreement with Cornell, assured continuing access to other major and complementary collections, while participation in New York State's 3Rs network, SCRLC, continued on a modest basis. In 1988/89 the Libraries and the Computer Center pushed hard to implement ELIXIR, the new online catalog and circulation system and this was accomplished on May 22, 1989."
In 1993, the Internet-1 System was installed in both the Bartle and Science Libraries and reference began offering e-mail services. In 1994, the Library participated with other SUNY campuses on a project to share indexes to journals and newspapers, using linked online systems across the internet. In 1995, the library moved materials to an offsite storage facility. In 1998-2002, Bartle Library went through a major renovation of its building and acquired the Remote Library Storage Facility in Conklin. In 1998, the Library web team formalized – it was responsible for implementing the Libraries’ access to web-based electronic records and services.
In 2003, the Library began participating in the annual Association of Research Libraries’ LibQUAL+TM survey. In 2005, the Library began social networking by creating several blogs and facebook pages. In 2006, the Information Commons, a space with information and technology resources, opened in the Bartle and then at the Science Library. In 2007-2008, a University Downtown Center Library opened and an Information Commons was created there. New circulations policies created that year included self-checkout machines, electronic reserves, laptop check-out, and wireless networking.
The offsite storage moved to the Collection Managment Facility in 2023. As of 2024, the collections include 3.2 million books and journal volumes, over 225 electronic databases and immediate access to thousands of journals digitally.
Library Deans and Directors
- Herbert L. Leet
- 1950-1953
- Josiah T. Newcomb
- 1953-1971
- Willis Bridegam
- 1972-1975
- Ina C. Brownridge
- 1975-1987
- Eleanor Heishman
- 1988-2002
- John Meador
- 2003-2013
- Curtis Kendrick
- 2015-2022
- Andrea Falcone
- 2023-current (as of 2025)
Extent
30.75 Linear Feet (32 boxes, 1 roll, and 5 map case folders)
Language of Materials
English
Abstract
This collection contains the records of the Binghamton University Libraries. The Libraries offer resources to support instruction and research at the University. Since 1950, the Libraries' goal has been to support scholarship, teach information literacy, and help connect the university community to research resources. While the Libraries originally focussed on collecting books and microfilm, over the years the collection has grown to include rare materials, data, and digital resources.
Arrangement
The collection is divided into 8 series, arranged alphabetically.
Series:
- Administrative records
- Building maintanance and renovation
- Department and committee records
- Digital files
- Director's records
- Photographs
- Research Library Group (RLG)
- Staff member records
Immediate Source of Acquisition
This collection was transferred by the Binghamton University Libraries starting in 2001.
Separated Materials
During processing in 2024, a large amount of material was weeded from the collection (approximately 10 linear feet). Due to privacy concerns, materials related to the payment of fines, overdue books, student workers, and employment of individual staff and faulty members were discarded. These materials included ledgers listing the names and fines of patrons. Because of their low research value, materials related to minor repairs and renovation of the library buildings, as well as itemized financial records were removed. Since this collection documents the history of Binghamton University Libraries' history and not the history of libraries as a whole, articles and reports on other libraries and guides to common library software were also removed.
Two award plaques were removed, although photographs were taken before removal. These photographs are held with other digital materials for the collection.
Processing Information
In 2024, Madison White, Archival Processing Manager, processed this collection. The majority of the work carried out on the collection was weeding, particularly duplicates, unrelated materials, and sensitive personal information about patrons and staff. Materials were largely left in the order in which they were recieved, in the groupings/accessions that they came with. Because of this, accessions became series or sub-series, and the arrangement of material is largely by what office or person donated the materials. Materials that were left were added to the Administrative records series. A collection listing and finding aid was then created.
A small amount of newsletters and other library publications were moved to the Academic and Administrative publications at Binghamton University collection.
- Title
- Guide to the Libraries at Binghamton University records
- Status
- Completed
- Author
- Madison White, Archival Processing Manager
- Date
- 2024
- Description rules
- Describing Archives: A Content Standard
- Language of description
- English
- Script of description
- Latin
Repository Details
Part of the Binghamton University Libraries Special Collections Repository